Bookkeeping in East Greenwich, Rhode Island

Who we work with here

East Greenwich runs on small businesses with real complexity behind them. The recurring types:

• Real estate brokerages. The Main Street and Post Road corridor supports a dense cluster of offices. Commission disbursements, per-agent split and cap tracking, and January's stack of agent 1099s are the core service — see brokerage bookkeeping.
• Restaurants and retail. Daily deposits, merchant processor fees that never quite match the bank, tip reporting, and sales tax filings on a schedule that does not care how busy the season was.
• Professional practices. Law, dental, design, and consulting offices with a handful of W-2 staff and an owner who would rather not be reconciling anything on a Sunday.
• Trades and contractors. Job-level costing, subcontractor 1099s, and progress billing that has to reconcile against deposits.
• Marine and seasonal businesses. Revenue concentrated in a few months, payroll that scales up and back down, and a cash position that has to be watched through the winter.

How the work actually runs

Everything is done in the system you already have, which changes less than people expect:

• Bank and card feeds do the fetching. Transactions arrive automatically, so there is no monthly ritual of exporting statements or dropping off a folder.
• Documents go up once. Bills, receipts, and closing statements are shared to the file as they happen rather than gathered at year-end.
• Questions get answered during the month. A named person on the phone or on email, not a ticket queue and not a once-a-quarter meeting.

Rhode Island payroll, handled properly

An East Greenwich employer owes state unemployment tax and the Job Development Fund assessment, withholds Rhode Island income tax for the Division of Taxation, and deducts employee-funded TDI and TCI — a structure that national payroll platforms configured out of state regularly get wrong. The Rhode Island payroll page covers what gets filed and when.

How engagements work

1. A fifteen-minute call about the business, the software, and where the books stand.
2. A look at the file — usually read-only access to your accounting system, or a backup.
3. A flat monthly quote, plus a separate fixed price for cleanup if the books need it.
4. A first month that runs heavier than the rest, sorting out access, the chart of accounts, and the calendar.
5. A monthly rhythm after that: reconciliations, close, statements, and a named person who answers the phone.